United States of America: Board Liaison MSH Board of Directors

The Board Liaison serves as manager of the CEO's office in support of the Board Chair and all Board of Directors activities. This includes acting as Executive Assistant providing administrative support to the MSH Board of Directors. The Board Liaison will act as the administrative liaison among the MSH Leadership Team, Chair of the Board, Board committees, and individual Board members. This position will have dotted line reporting to the Secretary and General Counsel's Office.
Responsibilities include: creating and distributing Board meeting agendas and materials; managing communications on committee meetings, committee membership and rotations; updating and maintaining Board Committee Charters; and maintaining documentation of outcomes of Board meetings in support of Board activities as directed by the CEO. The position also works proactively with executive staff to carry out the policies, goals and new initiatives of the Board. The Liaison also coordinates Board member field visits, both ongoing individual Board member visits and periodic group visits such as the recent Madagascar-South Africa visit.

Specific Responsibilities

Board Meetings, Board Materials, Board Liaison and Communication

• Ensures and manages all aspects of the meetings of the Board and assigned Board Committees to include, but not limited to the planning and coordination of venues and meals/refreshments, the timely preparation and distribution of materials (e.g., requests, agendas, schedules, notices, resolutions, board books and all related publications and communications, etc.) for Board and Board Committee meetings, consistent with Board approved bylaws and procedures.
• Under the direction of the CEO, and with close coordination with the Board Secretary/GC, oversees the Board and Board Committee calendars; manages communication with Board on the scheduling and location of all Board and committee meetings.
• Under the direction of the Board Secretary/GC, responsible for storing, maintaining, retrieving, certifying, and explaining all corporate documents and all official records of Board activities (including but not limited to the filing of all minutes of proceedings, tracking all resolutions, the processing of all conflict of interest and disclosure forms, etc.), including those of Board Committees.
• Under the direction of the Board Secretary/GC, establishes a retention schedule with regard to Board records; must have knowledge of electronic document management.
• Under the direction of the Secretary/GC, ensures that internal policy and report documentation is complete, correct/accurate and meets legal and parliamentary standards.
• Helps to prepare on-boarding and orientation materials for Board members.
• Keeps MSH executive staff updated on changes to meeting dates, agendas and expectations.

Board Travel

• Manages the logistics and travel arrangements for Board trips and travel (occasionally Board Meetings are held outside corporate headquarters).
• Assist with airline reservations, hotel companies and limousine or car services to make these travel arrangements.
• Ensure prompt arrival and comfortable accommodations.
• Use online travel companies, established corporate accounts, works directly with hospitality providers, or call on the services of a traditional travel agency, depending on the circumstances and company policy.

Provide support to General Secretary/General Counsel on corporate and governance functions as they pertain to the Board

• Under the supervision/direction of the Board Secretary/GC, helps to:
• Create and deliver ongoing training for officers and directors
• Collect information from officers and directors to ensure legal and regulatory compliance with by-laws and corporate charter
• Identify and approve related party transactions
• Develop and administer policies on governance and best practices
  

Qualifications

• 4 years' experience.
• Firsthand experience and knowledge of MSH.

Preferred

• 5+ years progressively responsible work experience supporting Executive level management, CEO, Board Secretary/General Counsel and/or Board Members.
• Experience handling board governance, record-keeping, scheduling and travel for board members a plus.

Knowledge and Skills

Required:

• Current knowledge of governance initiatives relevant to the Board support function; ability to conceive and implement actions needed to provide responsive and effective support to the Board.
• Strong communication skills with the ability to effectively develop comprehensive, yet succinct, written and presentation documents that communicate Authority and Board of Director issues.
• Ability to respond to directives received from individual members of the Board while being mindful that matters of policy significance, and/or significant resource utilization, require direction from the full Board and a high level of discretion and confidentiality.
• Project management skills necessary to plan, coordinate and ensure the proper implementation of all administrative matters related to the functioning of the Board of Directors.
• Strong computer skills in: Microsoft, PowerPoint, and Visio
• Proven research skills

Preferred:

Knowledge of board governance.

Competencies

• Skilled at creating and building relationships, with organizational agility
• Good judgment, political savvy, cross cultural agility, tact and diplomacy
• Business writing skills
• Telephone etiquette skills
• Planning and project management skills
• Flexible and adaptable to changing activities and work loads
• Independent worker with ability to take initiative, as well as work well with existing team
• Dependability Attention to detail
• Strong verbal communication
• Professionalism and integrity
• Managing and maintaining confidential information

Physical Demands

• Occasional travel required.
• Keyboard use, Pulling drawers, Lifting papers <10lbs.

EEO Statement

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.

Reports To

President & CEO. Due to cross-cutting functions and requirements, the Board Liaison will have a dotted line reporting into the Corporate Secretary/General Counsel

PI92920887
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