United States of America: Operations Associate

The Operations Associate assists with the smooth operation of project and program activities by coordinating programmatic information and providing logistical support.

S/he works with several teams and is responsible for day-to-day coordination of project-specific activities.

This position provides the opportunity to develop project management skills and experience in a large international NGO while providing essential coordination and support to project staff.

Specific Responsibilities

Administrative Support (20%)

• Develop and maintain project pending lists and meeting agendas.
• Schedule, attend, and document project team meetings.
• Coordinate with and assist other Project Associates to ensure adequate coverage during his or her absence.

Procurement, Finance, Contracts (25%)

• Prepare Purchase Requests for project items to be procured in the US.
• Adhere to MSH's Procurement Integrity and Business Ethics standards in all activities.
• Review and preliminarily process invoices from consultants, subcontractors, and vendors for a timely submission to MSH Accounting in accordance with project requirements and MSH procedures.
• Assist in tracking and documenting project deliverables, maintain deliverables calendar.
• Assist in documenting, collecting, and tracking cost-share opportunities, as needed.
• Assist in the development and maintenance of project coding.
• Track project accruals for home office expenses.

Project Implementation Support (35%)

• Maintain responsibility for file management, dissemination of programmatic and team information, and contribute to MSH knowledge, programs, tools and approaches.
• Coordinate communications material management, printing, and assembly.
• Draft, edit, and translate reports, success stories, newsletter articles, presentations, and other project documents as requested.
• Update MSH's intranet and other repositories with key project documents.
• As requested/assigned, support online learning/exchange forums, document development and research.

Travel (20%)

• Coordinate travel arrangements related to LMG project activities and ensure that all travel arrangements are in compliance with USAID and donor regulations and MSH procedures.
• Provide travelers with Memorandum of Engagement or Consultant Agreement prior to departure.
• Track and document donor approvals, trip reports, and other travel related information in project files.

• Review traveller advance requests, travel requests, and TEFs to ensure compliance with MSH travel policy.

  Qualifications

• Bachelor's degree or equivalent.

• 1 year of related experience.

  Preferred:

• 1-3 years of related experience.

• Preferably international in scope.

  Knowledge and Skills

• Experience in an administrative capacity in an office setting, experience on international development projects desired.

• Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment, and to meet deadlines with attention to detail and quality.

• Excellent coordination and administrative skills.

• Strong business writing skills (e.g. preparing meeting minutes, instructions and office correspondence), copy editing, and formatting skills.

• Demonstrated computer skills in Microsoft Office.

• Fluency in English required; fluency in another language strongly preferred.

  Competencies

• Demonstrated ability to collaborate effectively with professional colleagues.

• Demonstrated competence to assess priorities and solve problems using innovative, evidence based options.

• Excellent writing, organizational and communications skills; including organizing, scanning, summarizing and presenting information.

• Demonstrated ability to take initiative and to work proactively and independently.

• Excellent interpersonal skills and demonstrated sound judgment in handling confidential and sensitive matters with discretion.

  Physical Demands

• Keyboard use, pulling drawers, lifting papers <10 lbs.

• Light office tasks including printing, scanning.

• Occasional need to attend meetings outside the MSH office.

EEO Statement

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.

Apply Here: http://www.Click2Apply.net/r232nddx5w

PI93081130

Apply Here: http://www.Click2Apply.net/r232nddx5w