Country: United States of America
Closing date: 17 Sep 2016
The Deputy Director ensures that the organizational-level budget and forecasts are developed in line with multi-year strategic and work plans to include capital planning and all its revisions are compiled, analyzed and calculated in an accurate and timely manner. S/he develops and oversees the application of economic and performance drivers to support high-level planning scenarios. With the Financial Analyst, s/he oversees Corporate-level tracking of overall actual income and expenses against budgets to ensure that the maximum amount of money goes to the organization's programs, an optimal amount is spent on overhead, and the funds are spent in an efficient and prudent manner in all areas. S/he manages completion of all aspects of the organization's budget and operations plans, including all monthly, quarterly, and annual reporting. S/he consolidates the budget cycle presentation for the Leadership Team and Board of Directors. S/he performs various special planning and financial analysis projects requested by leadership and senior management. S/he supervises a Financial Analyst.
The Deputy Director liaises with corporate offices and groups, as well as country offices, to establish and monitor Service Level Agreements (SLA) for the provision of FP&A services. S/he oversees financial compliance monitoring efforts worldwide. S/he helps to identify gaps in financial management resources (i.e. tools, templates, and training materials) that are needed to ensure effective financial management at all levels and contributes to improving and/or developing resources to fill such gaps.
Specific Responsibilities
Corporate work planning and budgeting (50%)
- Coordinates organization's strategic and operational planning processes – ensures systems are in place to support achieving the goals and aligning budgets accordingly. Gather data and prepare appropriate and accurate financial reporting to the MSH Board of Directors, management team, centers/offices directors, and to all MSH Staff responsible for Center/ Office work plans or budgets. This includes corporate budgetary, financial, and work planning reports.
- Manages the Annual Budget Process & Forecasts: With assistance from the Finance Managers, guides budget holders through the annual budget process and forecasts. Analyzes and summarizes all projections and requests. Develops budget targets for recommendation to CFO and Leadership Team (LT). Reviews plans to ensure appropriate budgeting and forecasting. Creates and manages the organization's capital budget. Develops budget templates to ensure consistent consolidation of budgetary information and analysis.
- Prepares, analyzes and presents planning and budget information to the LT and Board of Directors as needed. Delivers high-quality scenario planning and multi-year presentation of financial plans. Uses sophisticated models and economic indicators to inform the decisions on allocation of resources and priorities for investment. Prepares presentations to various levels and audiences with regard to plans and budgets.
- Performs, models, and is the expert for the organization's various overhead recovery mechanisms, specifically the NICRA calculation and other direct cost allocation methods, as a year-end close process, and over the course of the year. Makes recommendations to changes in methodology and recovery strategies as business model changes. Develops models to demonstrate "what if" scenarios in business model planning and organizational change management. Coordinates changes in pools and allocations with the other stakeholders in the department. Consolidate, analyze and prepare various presentations of MSH's annual indirect cost budget by coordinating labor projections for all US Payroll and Local Professional staff based overseas and non-labor indirect budgets for MSH Centers/Offices. With Accounting, develop and maintain charge back and other internal pricing mechanisms.
- With the Project Manager and CFO, plan and direct the management and coordination of annual corporate work planning activities with all corporate departments. Provide direction, guidance and training to MSH staff and Centers/Offices in the work planning process and corporate budgeting process in compliance with corporate policies.
- Maintain, update, and improve the work planning and corporate budgeting Access tool and database. Improve the link to upload budgets in Navigator on a routine basis and report directly out of Navigator. This includes trouble-shooting and developing new tools, including but not limited to Access reports while ensure data integrity and consistency within the different database.
- Assist in the establishment and maintenance of a corporate financial data structure, including an overhead coding structure that enables performance tracking and to enable a direct link between work planning data and actual expenses.
- Develop and maintain users' and administrators' manuals for the work planning process, labor projections and other budgeting tools.
Budget monitoring and financial analysis (20%)
- Train and assist corporate staff in budget monitoring, using MSH financial management tools.
- Accountable for accurate and timely monthly preparation of budget vs. actual financial reports and analysis of both direct and indirect costs, and distribute to the management team, and all MSH departments.
- Accountable to maintain budget info based on employees movements, change in active projects, etc.
- Prepare other financial analysis as requested by the CFO and the Deputy CFO.
Department responsibilities (10%)
- Update and maintain indirect codes in BIS and provide guidance to Centers/Offices in developing indirect codes.
- Assist in the management of MSH's corporate insurance portfolio (excluding employee benefits). Tasks include renewing applications, maintaining a summary sheet of our corporate portfolio, working with the Operations Support Teams and the field offices to ensure appropriate coverage in critical areas (vehicle, workers comp, and commercial) in all offices, and assist in the management of claims as needed.
- Other duties as assigned
Support FP&A service delivery and oversight (20%)
- Establish and monitor SLA for FP&A services for each corporate office, group, and country across MSH in support of fostering an environment that is team-oriented and trusted.
- Ensure consistent and appropriate use of financial tools, systems, and data to monitor financial performance and compliance in alignment with MSH standards.
Identify gaps in financial management resources (i.e. tools, templates, and training materials) that are needed to ensure effective financial management at all levels and contributes to improving and/or developing resources to fill such gaps.
Master's degree in finance, equivalent advanced degree, or equivalent experience required.
At least 8 years' experience in corporate finance, preferably in a managerial role, including the ability to build financial models and models analytics is required.
Experience with complex financial modeling, planning and analysis required.
Preferred:
- Prior work experience with USG contracts desirable.
- Prior work experience with non-USG, foundations and other donors also desirable.
- Experience in a non-profit, international development, environment desirable.
- Experience with collaboration tools like Google Docs and Smartsheets desirable.
Knowledge and Skills
- Strong software skills including extensive experience with spreadsheet, word processing tools and other applications. Familiarity with accounting software, particularly QuickBooks, Serenic Navigator and/or Microsoft Navision highly desirable.
- Ability to work collaboratively with other finance staff as well as leadership and senior management toward the achievement of organizational objectives.
- Skilled at working in a culturally diverse environment.
- Excellent interpersonal and communication skills, both written and verbal.
- Fluent English required; working knowledge of French and or Spanish is desirable.
Competencies
- Direct and motivate staff;
- Influence fact based decision-making;
- Manage work with shifting priorities;
- Manage and coordinate a variety of activities simultaneously;
- Work in a team-oriented environment while driving for results;
- Creative problem solving;
- Manage function through influence as well as direction.
Physical Demands
- Ability to travel internationally as needed (up to 15% time),
- Keyboard use, Pulling drawers, Lifting papers <10lbs., ETC.
Background Information
Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.
EEO Statement
Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or veteran status.
Reports To
Director FP&A
PI95104195
Apply Here: http://www.Click2Apply.net/73z3tkr9h9
How to apply:
Apply Online