United States of America: Procurement Specialist I

Overview

Under the overall direction of the Director of International Procurement, the MSH Procurement Specialist is responsible for supporting procurement activities in assigned countries with the purchasing of goods and commercial services in accordance with donor regulations and MSH policies through competitive solicitations and for the purchasing of goods and commercial services not delegated to the assigned countries. The MSH Procurement Specialist is aware of, and adheres to, MSH’s Code of Business Ethics and Conduct.

Specific Responsibilities

Procurement of Goods and Commercial Services in compliance with MSH procurement policy, purchasing procedures and donor regulations. (60%) (The actions below will mainly take place with MSH purchasing system, ProActis)

• Receive Purchase Requests and create Purchase Orders, track status of procurement actions, and provide on-going feedback to project and office staff on next steps. Continue tracking throughout the process, up to and including delivery of goods to final destination.
• Prepare documents such as Request for Quotations (RFQs) and complete
• terms and conditions, email RFQs to vendors, track receipt of quotes/proposals, analyze quotes/proposals, select vendors, develop purchase orders/contracts, and ensure written prior approval is received from the donor when required prior to making a purchase
• Develop and issue Request for Proposals (RFPs) and maintain resulting contracts, as delegated by the Director of International Procurement.
• Utilize his/her MSH credit card to make appropriate simplified acquisition purchases as needed for assigned countries and process the reconciliation within the deadline .
• Ensure regular Clearance Verifications are obtained on all active vendors.
• Process invoices (reconcile with purchase order, packing slip, and confirmation of receipt) for all purchases made for assigned countries. Forward invoices to the Accounting Office for payment.
• Maintain knowledge of Federal Import/Export regulations, Federal Acquisition
• Regulations and MSH’s compliance with the regulations.
• Work closely with MSH’s freight forwarder for all international shipments.

Procurement of restricted commodities (10%)

• Primary responsibility for overseeing the procurement of restricted commodities in assigned countries and home office.

Represent the Procurement Unit of the Corporate Contracts Office on any operational team meetings for assigned countries (30%)

• Complete the mentoring process for country staff receiving procurement delegation.
• Provide ongoing training, support and monitoring of delegated procurement functions for assigned countries
• Conduct spot checking and inventory monitoring.

Qualifications and Experience

Education

Required

• Bachelor's degree

Preferred

• Master's degree

Experience

• 3 years of experience with a Bachelor's
• 1 year of experience with a Master's

Knowledge and Skills

• Very detail oriented. Good organizational skills; ability to work under pressure and juggle multiple priorities.
• Ability to work independently
• Experience in administration of complicated processes
• Good writing and communications skills and ability to work with people at all levels
• Negotiation skills

Competencies

• Demonstrated knowledge and experience in automated purchasing systems, specifically Proactis
• Demonstrated knowledge of donor procurement regulations, including FAR and AIDAR
• French language skills preferred

PhysicalDemands

• Local and International Travel may be required.
• Keyboard use, pulling drawers, lifting papers <10 lbs.

https://jobs-msh.icims.com/jobs/9443/procurement-specialist-i/job