United States of America: Staff Accountant

Overview

As part of Accounts Payable (A/P) team, the Staff Accountant will be responsible for the full payment cycle: invoice processing, batching, cash transfers calculations, posting payments, credit application and filing. The Staff Accountant will make complex A/P related journal entries, conduct A/P analysis, and reconcile prepaids, bank accounts, and projects. The Staff Accountant will also back up preparation of journal entries for receivables.

Specific Responsibilities

Full payment cycle oversight

• Reconcile office rent, advances, payables and accruals accounts
• Calculate and prepare reports for cash transfers
• Process subcontractor, commodity and other invoices (matching to Purchase Order, seeking approval signatures for payment etc.) accurately and in a timely manner
• Proactively solve issues related to processing, such as correction with a journal entry
• Review invoices for coding accuracy
• Communicate with vendors via phone or email to answer inquiries or clarify issues
• Reconcile vendor balances in accounting system with the vendor statements
• Coordinate with other departments, including departments in the Netherlands, to solve AP related problems
• Set up vendors in the system according to instructions
• Prepare payments and post them into the system
• Monitor and reconcile advances and other debits with employees and vendors
• Reconcile bank accounts
• Reconcile credit cards
• Assist with audit schedule preparation
• Assist with audit by pulling out documents
• File documents
• Learn and develop new work processes as the company introduces changes in systems and procedures.
• Perform other duties as assigned

Qualifications and Experience

Education

Required

• Bachelor’s degree in accounting, finance, business or related fields required

Preferred

• Post-graduate degree

Experience

Required

• A minimum of 3 years of accounting or finance experience

Knowledge and Skills

• Advanced Excel skills required (pivot tables, v-lookup, index matching)
• Experience with grant or project accounting is a plus
• Experience with large ERP is a plus
• Excellent written/verbal communication and interpersonal skills with strong sense of customer service
• Ability to work comfortably with Microsoft Office software, specifically Word, Excel, and PowerPoint. Knowledge of Microsoft Project desirable
• Willingness and availability to travel, and perform other duties as needed

Competencies

• Strong understanding of accounting principles, transactions, and account relationship
• Solution oriented with a high sense of quality, attention to detail, accuracy, efficiency, and meeting tight deadlines
• Team player who is also able to work independently and handle conflicting priorities while maintaining consistent, quality performance standards
• Analytical skills with the ability to understand complex transactions
• Strong organizational skills and ability to perform multiple tasks simultaneously, set priorities, and work in a team with diverse cultural backgrounds
• Ability to manage multiple tasks within tight deadlines and prioritize effectively, while delivering high quality work

Physical Demands

• Keyboard use, pulling drawers, lifting papers <10 lbs.

https://jobs-msh.icims.com/jobs/9723/staff-accountant/job