Country: United States of America
Closing date: 22 Sep 2017
Overview
As part of Accounts Payable (A/P) team, the Staff Accountant will be responsible for the full payment cycle: invoice processing, batching, cash transfers calculations, posting payments, credit application and filing. The Staff Accountant will make complex A/P related journal entries, conduct A/P analysis, and reconcile prepaids, bank accounts, and projects. The Staff Accountant will also back up preparation of journal entries for receivables.
Specific Responsibilities
Full payment cycle oversight
- Reconcile office rent, advances, payables and accruals accounts
- Calculate and prepare reports for cash transfers
- Process subcontractor, commodity and other invoices (matching to Purchase Order, seeking approval signatures for payment etc.) accurately and in a timely manner
- Proactively solve issues related to processing, such as correction with a journal entry
- Review invoices for coding accuracy
- Communicate with vendors via phone or email to answer inquiries or clarify issues
- Reconcile vendor balances in accounting system with the vendor statements
- Coordinate with other departments, including departments in the Netherlands, to solve AP related problems
- Set up vendors in the system according to instructions
- Prepare payments and post them into the system
- Monitor and reconcile advances and other debits with employees and vendors
- Reconcile bank accounts
- Reconcile credit cards
- Assist with audit schedule preparation
- Assist with audit by pulling out documents
- File documents
- Learn and develop new work processes as the company introduces changes in systems and procedures.
- Perform other duties as assigned
Qualifications and Experience
Education
Required
- Bachelor’s degree in accounting, finance, business or related fields required
Preferred
- Post-graduate degree
Experience
Required
- A minimum of 3 years of accounting or finance experience
Knowledge and Skills
- Advanced Excel skills required (pivot tables, v-lookup, index matching)
- Experience with grant or project accounting is a plus
- Experience with large ERP is a plus
- Excellent written/verbal communication and interpersonal skills with strong sense of customer service
- Ability to work comfortably with Microsoft Office software, specifically Word, Excel, and PowerPoint. Knowledge of Microsoft Project desirable
- Willingness and availability to travel, and perform other duties as needed
Competencies
- Strong understanding of accounting principles, transactions, and account relationship
- Solution oriented with a high sense of quality, attention to detail, accuracy, efficiency, and meeting tight deadlines
- Team player who is also able to work independently and handle conflicting priorities while maintaining consistent, quality performance standards
- Analytical skills with the ability to understand complex transactions
- Strong organizational skills and ability to perform multiple tasks simultaneously, set priorities, and work in a team with diverse cultural backgrounds
- Ability to manage multiple tasks within tight deadlines and prioritize effectively, while delivering high quality work
Physical Demands
- Keyboard use, pulling drawers, lifting papers <10 lbs.
Background Information
Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.
EEO Statement
Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or veteran status.
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