United States of America: Accounting Assistant

Provide support to the Accountant in bookkeeping functions and other tasks related to keeping accounting books and statutory requirements updated. Also assist Office Manager in coordinating office operations and procedures and technical assistance activities to ensure organizational effectiveness and efficiency.

Accounting and Finance

• Manage petty cash as per MSH policies and procedures.
• Reconcile advance accounts each month. Follow up on outstanding advances which have not been liquidated in the timeframe prescribed by the SOP and local office policy.
• File accounting vouchers (check, deposit and general vouchers) and ensure that all supporting documentation, including price quotes, purchase requests, purchase orders, EPLS and ATTUS checks and shipping receipts agree with all paid invoices as per MSH procedures for procurement.
• Assist Accountant in the review and process of advances and travel claims (TEF) and work with country program staff to resolve accounted related issues, as per MSH policy and procedures for request for advances and reimbursement (TEF) procedures.
• Track staff vacation and sick leave balances.

Procurement

• Assist the Office Manager in the search of local vendors, contractors, and service providers for goods and services in accordance with Philippine, MSH, and USAID laws, rules, and regulations on the selection and procurement of goods (supplies, equipment, furniture, etc.) and services, including conducting clearance verifications and performance checks and ensuring procurement files are complete with sufficient backup.
• Serve as the one of the office contact for vendors: sending RFQs, liaising with vendors, and ensuring that the SIAPS VAT exemption is applied to most procurement of goods and services*.*

Events/Travel Managment

• Assist in coordinating meetings, conferences, workshops, and other events, including registration of participants, distribution of per diem and/or reimbursements to participants, and preparation of pre- and post-event materials.
• Provide logistics support in booking travel and accommodations for local/visiting staff, consultants, government partners, including coordinating required authorizations, visas, travel insurance as appropriate, and ensuring airport transfers.

Other Duties

• Provide support for a variety of office/administrative functions, as requested by the Country Program Director, Office Manager, and Accountant, including other technical staff.
• Bachelor’s degree.
• 0-2 years experience.
• 3 years, in an administrative and finance post, with advanced bookkeeping responsibilities, preferred.

Knowledge and Skills

• Good computer skills including proficiency in Microsoft Office Suite applications (Excel spreadsheets, word processing, and electronic mail along with data entry experience);
• Ability to create Journal entries required;
• English and Filipino fluency required (including speaking, writing, understanding and reading and the ability to work with vendors, staff and stakeholders in both languages);
• Experience working with international organizations, such as USAID, preferred.

Physical Demands

• Travel requirements-None.
• Keyboard use, Pulling drawers.
• Lifting papers.

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.

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PI91924486

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Contact Us: egueye@msh.org