United States of America: Director of Finance Operations

Overview

The Director of Finance Operations oversees the Billing, Accounts Payable, and Payroll functions and performs the treasury duties in a fast-paced and rapidly changing not-for-profit organization. Reporting to the Deputy Chief Financial Officer, the Director ensures proper revenue and expense recognition in the US and across the organization’s 30+ international country offices. The Director also has supervisory responsibility for the Billing, Accounts Payable, and Payroll function in the US, as well as Payroll for all International staff. The Director ensures strong internal controls, compliance with internal policies, donor requirements, and US and country office legal and tax requirements. The Director directly supervises three (3) staff: the Payroll Manager, the Accounts Payable Associate and the Billing Associate. S/He plays a lead role in the development and implementation of initiatives geared towards improving the efficiency, compliance, and decentralization of our finance operations.

Specific Responsibilities

Perform the Treasury Function (25%)

• Responsible for the day-to-day cash management of the organization. This includes, but is not limited to:

• Assess cash needs for the organization,

• Fund all MSH bank accounts

• Post associated required journal entries.

• Manage and reconcile MSH’s Letters of Credit with banks and donors ensuring compliance with donor requirements.

• Support the CFO and the Board’s Finance Committee in creating and implementing an investment strategy of MSH cash reserves.

• Manage relationship with banks and other financial institutions worldwide, ensuring control of bank fees and managing compliance with US and international banking regulations. Manage authorities of MSH staff to financial accounts worldwide, including standardized access to online banking.

• Lead the submission and maintenance of controlled documents on treasury management worldwide; design and implement monitoring mechanisms and effective training programs to ensure compliance. This includes but is not limited to bank account management, billing, electronic payments, advances management, etc.

• In cooperation with members of MSH Management, complete proper setup and recording of contributions in accordance with GAAP and FASB requirements.

• Serve as the global organization’s technical treasury lead, bringing forward innovative approaches to investment and payments in multiple currencies and ensuring appropriate controls over cash and cash equivalents.

Manage and Oversee Billing and Account Receivable worldwide (15%)

• Review and approve all invoices/reports to donors to ensure accuracy and compliance with the donor’s reporting and regulatory requirements;
• Team with the G/L Manager to ensure proper accounting and recognition of all revenues;
• Team with Director of Project Shared Services to ensure financial reporting to donors is consistent with billing.

Manage the Accounts Payable and Payroll Function (20%)

• Develop and implement tools and processes geared towards improving the efficiency, automation, and compliance of the accounts payable and payroll functions in the US.
• Drive standardization of accounting processes in field offices by leading the implementation of new systems.
• Design controls to monitor efficiency and compliance of operations, both in the US and worldwide.

Staff Supervision (15%)

• Manage the day-to-day activities and supervise staff in Billing, Accounts Receivable, Accounts Payable and Billing.
• Establish staff goals aligned with the organization’s annual objectives and department goals; ensure development of staff through training, coaching, and clear accountabilities.

Support external audits worldwide and corporate filings (20%)

• Support the external audit firm during the annual audit of the organization’s financial statements and Uniform Guidance (2 CFR 200) compliance audit
• Provide audit support to the country offices, and donor compliance audits, as required
• Support preparation of annual Form 990 and other tax reporting

General Support (5%)

• Assist the Deputy CFO and CFO with special projects as needed.

Qualifications and Experience

Education

Required

• Postgraduate degree in Finance, Accounting, or in a field of study closely related to the assigned responsibilities, preferably in accounting; CPA strongly preferred.

Experience

Required

• Minimum of 8 years of combined management of treasury, billing, accounts receivable, accounts payable, and payroll functions.
• Experience leading successful system and process implementations.

Preferred

• Experience with federal cost principles and regulations, such as the Federal Acquisitions Regulations (FAR) and 2CFR200 highly desirable.
• Experience with private giving and fund accounting strongly preferred
• Experience successfully leveraging automated accounting systems strongly preferred; experience with implementation and major upgrades to accounting systems highly desirable.
• Experience with Microsoft Navigator Accounting System preferred; experience with Quickbooks a plus.
• Experience with foreign currency accounting and multinational accounting strongly preferred.

Knowledge and Skills

• Knowledge of Nonprofit accounting, job costing, and fund accounting strongly preferred;
• Excellent verbal and written communication skills with the ability to operate in a culturally diverse organization required.
• Excellent Excel and database skills with demonstrated ability to extract data and summarize financial information for diverse internal customers required
• Knowledge of systems’ integration tools and technologies required.
• Knowledge of workflows to enhance accounting controls, processes and procedures highly desired.
• Demonstrated skills in managing, coaching and mentoring staff to meet routine deadlines and adapt to changing requirements.

Competencies

• Self-starter who can work well independently and also work effectively as a team leader and team member
• Ability to work under pressure with positive attitude, remain focused on results, and respond to changing priorities
• Ability to operate in a culturally diverse organization, and communicate to all levels within the organization recognizing that most communications will be with individuals having English as a second or third language strongly desired.
• Fluent English required; working knowledge of French and/or Spanish a plus

Physical Demands

• Ability to travel internationally as needed (up to 20% time).
• Office environment including keyboard use, pulling drawers, lifting papers <10 lbs.

https://jobs-msh.icims.com/jobs/9561/director-of-finance-operations/job